Executive Assistant (Fully Remote)

👋 About Omnipresent:

Omnipresent is a global employment platform helping organizations hire, onboard, pay, and manage employees and contractors worldwide. We offer Employer of Record services in over 150 countries, ensuring compliance with local laws and providing comprehensive benefits. We empower our clients to employ anyone, anywhere, anyhow.

🚀 The Role:

This fully remote Executive Assistant position will provide administrative support to our CEO, Senior Leadership Team, and colleagues globally. You'll be a proactive problem-solver, eager to improve processes and communications.

What You'll Do:

• Manage CEO's calendar, scheduling meetings across multiple time zones.
• Handle travel arrangements (flights, hotels) for the CEO and Senior Leadership Team.
• Support the CEO with ad-hoc requests and tasks.
• Assist, scope, and manage executive-level initiatives.
• Provide daily support to the leadership team (reports, logistics, etc.).
• Maintain and improve administrative processes, including remote office operations.
• Plan and organize both in-person and remote events across multiple time zones.
• Manage general office duties (company swag, invoices, expenses, etc.).
• Collaborate with external vendors, negotiating contracts to ensure quality, cost-effectiveness, and project alignment.

🎯 What We're Looking For:

• Proven experience in remote office management or operations in a fast-growing environment.
• Exceptional administrative and organizational skills; meticulous attention to detail.
• Demonstrable experience working with executive-level and senior management teams.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, G Suite, and other computer systems.
• Familiarity with basic financial documentation (purchase orders, invoices, etc.).
• Experience in a customer-service-oriented role, managing budgets, records, and inventory.

🌟 You Are:

• A multi-tasker who manages time effectively and handles conflicting priorities.
• Eager to learn, drive best practices, and improve processes.
• Flexible and pragmatic in your approach to work.
• Proactive, a problem-solver, and able to handle non-routine issues.
• Approachable, curious, enthusiastic, and positive.
• Comfortable working with a globally distributed team across multiple time zones.
• Able to manage projects with multiple stakeholders across different departments (People, Finance, Legal).

🎁 Benefits:

• Shared ownership in Omnipresent.
• Work from anywhere globally! Flexible work arrangements.
• Professional development opportunities (training, coaching).
• Fully remote work environment.
• Mental health and wellbeing support via Plumm.
• Home office setup (laptop, monitor, internet reimbursement).
• Additional benefits (medical, life insurance, pension, etc.) vary by region.

🌎 We embrace inclusivity and diversity. We value the potential of every individual, regardless of background.