Executive Assistant I (Remote)

Responsibilities

• Provide high-level administrative support to executives, senior leaders, or company founders, ensuring their schedules, communications, and daily operations run smoothly.
• Act as a strategic partner, enabling executives to focus on decision-making and leadership responsibilities while managing essential organizational and logistical tasks behind the scenes.
• Coordinate complex calendars with multiple time zones.
• Organize and prioritize meetings.
• Prepare agendas and ensure executives are fully briefed ahead of engagements.
• Arrange travel itineraries, including flights, accommodations, and transportation, while anticipating potential issues and providing contingency plans.
• Draft and edit correspondence.
• Prepare high-quality reports, presentations, and briefing documents.
• Manage internal and external communications on behalf of the executive.
• Handle confidential and sensitive information with discretion.
• Maintain a professional demeanor when liaising with board members, clients, and other stakeholders.
• Monitor project timelines.
• Follow up on action items.
• Act as a gatekeeper, managing requests for the executive’s time and attention while balancing competing priorities.
• Identify opportunities to streamline processes, implement productivity tools, and enhance the efficiency of the executive office.

Requirements

• Exceptional organizational skills.
• Keen attention to detail.
• Adaptability in fast-paced and high-pressure environments.
• Excellent communication abilities.
• Ability to combine administrative expertise with strategic thinking to become an indispensable partner in the achievement of organizational goals.

How to Apply

• By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.

Category

Human Resources