Executive Assistant / Recruitment Coordinator(Health Tech)

About the Role
We are seeking a Recruitment Coordinator / Executive Assistant to support a fast-growing health tech company. This hybrid role combines 50% coordination of workshops and group coaching sessions (logistics, scheduling, customer coordination) and 50% executive assistant support for the Head of HR and co-founders. The ideal candidate will have strong coordination skills, experience supporting senior leaders, and the ability to streamline processes through automation and AI tools.

Key Responsibilities

• Coordinate and schedule workshops, group sessions, and coaching events for clients.
• Manage logistics and communications with clients and participants.
• Provide EA-level support to the Head of HR and co-founders (calendar, scheduling, admin tasks).
• Handle business operations tasks as needed (documentation, follow-ups, reporting).
• Suggest and implement automation/AI tools to improve efficiency.
• Liaise with internal team and 150+ freelance providers to ensure smooth operations.
• Research, create, and publish blog posts.
• Create and schedule LinkedIn posts.
• Support marketing and content initiatives.
• Assist in setting up new systems/tools (e.g., CRM implementation).
• Manage small admin and operations-based tasks.
• Creating a feedback form.
• Updating website bios.
• Quick edits to content.
• Prioritize tasks and manage a backlog efficiently.

Must-Have Qualifications

• Prior experience in recruitment coordination, interview coordination, or workshop/event scheduling.
• Proven background as an Executive Assistant supporting C-suite or senior management.
• Strong organization and communication skills (written and verbal).
• Ability to manage multiple stakeholders and meet deadlines.
• Tech-savvy with knowledge of automation tools, AI applications, and workflow improvements.

Compensation

• $800 - $1,100 a month

Why Join Assist World?

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $300 tenure bonus every 6 months
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM.