Executive Administrative Assistant to the President

Executive Administrative Assistant to the President – Full-time (Vancouver, Washington Area) | $31.25 - $36.06/hour

About Us

All God's Children International is the world’s leading child advocacy and trauma disruptor organization. For over 30 years, we have been committed to standing up for children who need family by working across the continuum of care to dismantle systemic trauma. Today, we are unlocking possibilities for over 123,000 children per year across the globe in 25 countries spanning five continents. We work every day to dismantle the systemic trauma at the heart of the orphan crisis that still affects over 8 million children.

Essential Duties and Responsibilities

Calendar & Travel Management

• Manage and maintain the President’s schedule, including appointments, meetings, and conferences.
• Coordinate domestic and international travel arrangements, including transportation, lodging, and conference registration.
• Create and maintain detailed travel itineraries.

Communication & Documentation

• Prepare executive-level responses to routine memos, letters, and correspondence.
• Compose, draft, and proofread a variety of documents, many of which are sensitive and confidential.
• Scan, copy, and send group notifications using platforms such as Microsoft Outlook and Teams.

Meeting & Event Coordination

• Attend Executive Team and other leadership meetings; record minutes and track follow-up tasks.
• Organize monthly staff meetings and assist in planning staff retreats.
• Coordinate logistics for Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and maintaining meeting minutes.
• Assist in preparing presentations, reports, and materials for meetings and events.

Project & Office Support

• Provide in-person and in-office support when needed.
• Support the President with general clerical and administrative tasks.
• Manage special projects by establishing objectives, setting priorities, coordinating with others, and adjusting plans as needed.
• Provide support for organizational programs and strategic initiatives.
• Perform other duties and special projects as assigned.

Requirements

Education and Experience

• Bachelor's degree with a minimum of four years of experience providing administrative support to a senior-level executive. An equivalent combination of education and experience may be considered.
• Demonstrated experience in scheduling and calendaring, preferably using Microsoft Outlook.
• Proven ability to compose, edit, proofread, and format written materials.
• Ability to type 55 WPM.
• Intermediate level skills with Microsoft Office Suite (Word, Excel, Access, Outlook, and PowerPoint).

General Requirements

• Must reside in the Vancouver, Washington area to provide occasional in-office and in-person support.
• Strong organizational and time-management skills with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills, with attention to detail and professionalism.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Calm and courteous demeanor under pressure.
• Collaborative team player with a spirit of cooperation and openness to all levels of work.
• Ability to anticipate needs, take initiative, and work independently.
• Respectfully takes direction from the President and Executive Team.
• Maintains punctual, regular, and predictable attendance.

Communication Skills

• Ability to read, analyze, and interpret general business correspondence, reports, and inquiries.
• Ability to write error-free business correspondence, reports, and presentation materials.
• Ability to effectively present information and respond to questions from supervisors, donors or sponsors, clients, vendors, organization partners, and the general public.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Calculates currency conversion, discounts, and interest, when needed.

Computer & Technical Skills

• Requires advanced computer skills, including logging on to systems, word processing, spreadsheet, report writing, project management, presentation creation or editing, database, use of the internet, and communication by e-mail.
• Requires knowledge of and use of Microsoft Office 365, including Outlook and Teams.

Reasoning Ability

• Ability to work with and protect extremely confidential files and information, and have the appropriate discernment regarding handling issues of varying complexity and sensitivity.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and deal with a variety of abstract and concrete variables.
• Has the discretion to weigh the seriousness of an issue and pass it along to the appropriate party or leader within the organization, as needed.

Certificates, Licenses, Registrations

• Must possess a valid driver’s license and ability to supply appropriate documentation or identification to travel authorities when traveling domestically and internationally.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, use stairways to climb to multiple floors within the office building, use hands and fingers to keyboard or dial, reach with hands and arms, and talk or hear.
• The employee must infrequently lift and or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus, especially with frequent computer use.

Work Environment

• The noise level in the office work environment is usually moderate.
• The work environment while traveling domestically or internationally could contain several environmental factors, including, but not limited to, outdoor weather conditions (extreme hot or cold), work in countries with a high incidence of illness or disease or poor living conditions of their inhabitants, political unrest or danger, and physical obstacles and or hazards.

Virtual Remote Work Eligibility

• This position is eligible for virtual remote work, but must reside in the Vancouver, Washington area to provide occasional in-office and in-person support.
• AGCI may offer virtual remote work to some employees when it would be a benefit to both the organization and the employee.
• AGCI employees who are approved for virtual remote work will have the responsibility to show a high standard of work ethic and to maintain the expected quantity and quality of work set forth by their manager.
• AGCI’s Telecommuting Policy will guide standards and specific eligibility requirements for telework.
• This position requires the successful completion of an extensive criminal background check.
• All candidates must be legally eligible to work in the United States without company sponsorship.
• All team members at All God's Children International are required to agree to and abide by our Statement of Faith.

Compensation

• $31.25 to $36.06 per hour depending on experience.

Benefits

• We offer a comprehensive benefits package including medical, dental, vision, short and long-term disability, FSA or HSA, PTO, 401k, and 11 paid holidays.

Our Statement of Faith

All God's Children International believes…

• The Bible is the sole, inerrant, and infallible Word of God, verbally inspired by Him, and is the only and final authority for the Christian faith and life.
• There is one triune God, as revealed in the Bible, eternally existent in the persons of the Father, the Son, and the Holy Spirit. These three are one in essence, but distinct in person and function:
  • God the Father is the first person of the Trinity. As infinite Spirit, He is the source, support, and end of all things. He is the designer of creation, speaker of revelation, the author of redemption, and the sovereign of history.
  • Jesus Christ is the second person of the Trinity. In His incarnation, He was fully God and fully man. By His virgin birth, sinless life, miracles, vicarious and atoning death through His shed blood, and His bodily resurrection, He became the physical manifestation of the Godhead and Savior to mankind.
  • The Holy Spirit is the third person of the Trinity. He is the agent of conviction, salvation, indwelling, baptism, sanctification, and illumination of all who are born into God’s family through Jesus Christ.
• Any man can receive the free gift of salvation and eternal life through the saving power of the Holy Spirit, by repentance of sin, and by placing personal faith in the person and finished work of Jesus Christ as Lord and Savior.
• In the resurrection of both saved and unsaved people. The saved are resurrected into eternal, conscious fellowship with the Lord, and the unsaved are resurrected into eternal separation.
• In the spiritual unity of believers through the indwelling power of the Holy Spirit which brings all believers into union with Jesus Christ and with His body, the church.
• The scriptural practices of the church, given by the Lord, are Baptism and Communion.
• God has ordained the local church for the perpetuation of His truth and work in the world.

Category

Human Resources