Executive Assistant & Travel Coordinator

Category: Human Resources

Responsibilities:

• Coordinate complex international calendars and scheduling across multiple time zones.
• Manage day-to-day communications, including emails, calls, and internal correspondence.
• Handle last-minute changes and urgent tasks with a calm, solution-oriented focus.
• Plan and execute detailed travel itineraries – flights, hotels, meetings, etc.
• Track travel budgets and expense reports, ensuring accuracy and alignment.
• Support logistics for off-site meetings, leadership events, and team travel.
• Provide general administrative support to keep operations running smoothly.

Requirements:

• 2-3 years of experience as an Executive Assistant, preferably in a startup or high-tech environment.
• Proven expertise coordinating travel – flights, hotels, meeting spaces, and beyond.
• Strong interpersonal and communication skills in both English and Hebrew.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Proactive mindset with a knack for fast learning and independent problem-solving.
• Positive, adaptable team player who brings energy and professionalism to every task.
• Excellent time management and multitasking abilities.
• Comfortable working in a fast-paced, constantly evolving environment.

Preferred Qualifications (Nice to Have):

• Familiarity with budget tracking tools and office operations.
• Passion for streamlining processes and optimizing workflows.
• Mental stamina for handling last-minute chaos with style.

About the Company:
Overwolf is looking for a heroic Executive Assistant & Travel Coordinator to join the People team. As our Master of Schedules & Journeys, you’ll be the right hand to our CEO and leadership team – keeping calendars aligned, travel seamless, and priorities crystal clear. You’ll play a key role in helping our top leaders stay focused, organized, and ready to drive Overwolf forward. If you thrive in dynamic environments, love turning chaos into clarity, and know how to keep things running behind the scenes without missing a beat – this one’s for you.