Office Management Assistant

About Indie Campers
Indie Campers, the go-to campervan Marketplace, is on a mission to make road trips available to everyone. Thanks to its digital approach and customer-centric orientation, Indie Campers has developed a strong booking experience and high-quality road trips at affordable prices.

With over one million nights rented through our travel platform, they have welcomed more than 300,000 travelers from 169 countries. They offer a comprehensive and expanding array of road trip possibilities: short-term RV rentals, long-term campervan subscriptions, and the possibility of buying one of our vehicles available for sale.

Rooted in a deep technological focus, their challenges are both exciting and demanding and require top talent and motivation to be successfully pursued. They are growing their team and are looking for those interested in pursuing this dream with them and joining an ever-developing journey.

The Role
As part of our Office Management team, you will assist the team to confirm the smooth running of the HQ office in the center of Lisbon on a daily basis and complete various administrative, supportive, and organizational tasks to maintain the ongoing requirements of managing our facilities.

Responsibilities (What You’ll Do)

• Manage the facilities, overseeing and agreeing contracts and providers for services and supervise their work (e.g., cleaning staff, maintenance).
• Manage the office supplies, ordering it and keeping track of those with the adequate suppliers (e.g., IT equipment).
• Complete the onboarding and offboarding for every employee (i.e., prepare the equipment, manage credentials, explain office functioning).
• Manage and submit payments and invoices, following the department’s budget.
• Apply and maintain procedures/office administrative systems.
• Organize company events and meetings.
• Apply and provide training on digital tools used by the team.
• Book transport and accommodation.
• Deal with correspondence and daily maintenance needs.
• Confirm that Office health and safety policies are up to date.
• Support colleagues as well as other departments when administrative support is needed.

Requirements (What We’re Looking For)

• 1 year or more of administrative experience, preferably managing an office in a multinational environment/culture.
• Excellent English skills (mandatory).
• Proficiency in MS Office and Google tools (other digital tools, like Airtable or Confluence, Jira, are a good plus!).
• Working experience in dealing with office equipment (e.g., printers, computers).
• People person with good communication and negotiation skills.
• Organized, collaborative, and fast learner with a proactive and hands-on attitude.
• Team spirit with a Problem-solving mindset.

You are organized, proactive, and hands-on, with experience and a taste for tech/digital tools. Also, you should feel comfortable dealing with different and multicultural teams daily and have great oral and written communication skills.

Are you ready to go Indie?